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How Process Mapping Can Streamline Hiring In Your Organization

With the average job posting attracting roughly 250 resumes, having a smooth and efficient hiring process is of top importance. From small businesses to the largest organizations in the world, HR managers, leaders, and departments must all be on the same page when it comes to the recruiting process. However, this ideal state is rarely a reality. In the last few years, it has been estimated that it costs $4,000 on average to fill an open position. Furthermore, lengthy hiring processes and a shortage of needed talent complicate recruitment efforts across industries. The need to streamline hiring processes shows up everywhere.

Although not often considered, process mapping can effectively streamline hiring in your iorganization. How? Here are just four ways this strategy can help leaders and HR professionals in small, medium, and large businesses.



Creates goals for the ideal state of your hiring process

From reviewing carefully written resumes to interviewing top prospects, the hiring process at any organization involves numerous steps. If you’ve not yet set goals for how the process should look from start to finish, it is next to impossible to be at an ideal state of operation. By creating a process map of what the most effective, cost-saving, and candidate-friendly hiring experience looks like, you can set smaller goals to reach that streamlined end state.


Assesses the current state of your hiring practices

Are you and your team’s leaders unsure of what your organization’s hiring process should look like? Often, the best place to start is with a process map of the current state of your practices. By creating a process map that details the hiring experience from when a job is posted to the new employee’s first day, you can easily identify trouble spots. Without an accurate visual, it can be incredibly challenging to accurately see what is working, what isn’t working at all, and what can be improved upon in the future.


Establishes accountability among process leaders

Delays in sending emails to potential candidates, unnecessary steps in the interviewing process, and simple miscommunications among involved staff members can all act as barriers in the recruitment process. One issue preventing these challenges from being resolved is a lack of accountability. After creating a process map, team leaders can all have assigned duties that ensure the smooth flow of an updated hiring process. If there is an issue somewhere along the line, it is much easier to correct the problem due to the increased level of accountability.


Sets the ball in motion for real and lasting change

Rather than hosting a few meetings and deciding to implement what are often ineffective changes, a process map provides an agreed upon path to change. Outlining the exact steps that must be taken with future job candidates delivers a template that provides effective and lasting change.


Streamline hiring in your organziation

For organizations looking to make concrete changes to their recruitment process, a process map is the way to go. From exploring the current state of your hiring processes, to outlining the ideal state, these maps create a critical visual that can save hundreds of hours, and thousands of dollars over time.


by guest contributor Jennifer Hole


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